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Oferta de trabajo: Executive Assistant to the Office of the Vice Chancellor:
Fecha de publicación [07-Dec-2017] (ID: 89587)

Oferta de empleo:

Executive Assistant to the Office of the Vice Chancellor

 

South Orange Community College District

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Location:
Mission Viejo, California 92692

Date:
10/23/2017
Job Type:
Employee
Job Status:
Full Time

South Orange Community College District

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Location:
Mission Viejo, California 92692

Date:
10/23/2017
Job Type:
Employee
Job Status:
Full Time

 

 

Job Details

South Orange County Community College District

Executive Assistant to the Office of the Vice Chancellor
Initial Screening Date11/13/2017
Pay Range:10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).

PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu

Summary Description:
To manage the Office of the Vice Chancellor, assuring that work is performed in a timely and accurate manner; represent the Vice Chancellor’s office as appropriate; perform a variety of highly responsible, confidential and complex secretarial and administrative support duties for a District Vice Chancellor; perform research and special projects as assigned; assist in facilitating the smooth flow of work and office operations; and to provide information and assistance to students, faculty and staff.

To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

SUPERVISION RECEIVED AND EXERCISED:
• Receives direction from a Vice Chancellor.
• Exercises functional and technical supervision over lower level secretarial staff or student assistants as assigned.

Knowledge of:
• Basic research methods and techniques.
• Budget preparation and monitoring.
• Correct English composition, grammar, spelling and vocabulary.
• Current word processing, spreadsheet and database programs, methods and techniques.
• District and College organization, operations and objectives.
• District and College policies and State and federal laws and regulations.
• Interpersonal skills including tact, patience and diplomacy.
• Operation of computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing and specialized software.
• Oral and written communication skills.
• Planning and organizational skills.
• Principles and practices of supervision and training.
• Principles, practices and procedures of business letter writing, data collection, financial and statistical record keeping and report preparation.
• Receptionist and telephone techniques and etiquette.
• Statistical procedures and mathematical concepts.
• Techniques used in office management and public relations.

Ability to:
Communicate clearly and concisely, both orally and in writing, using correct English usage, grammar, spelling, punctuation and vocabulary, with diverse constituencies within and outside of the District.
• Compile information and write complex reports, business correspondence and procedure manuals independently.
• Effectively present information in person or on the telephone.
• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Establish, review and revise office work priorities.
• Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
• Independently compose correspondence and memoranda.
• Learn and correctly interpret, apply and explain the policies, procedures and regulations related to the function to which assigned.
• Maintain accurate statistical and financial records.
• Maintain confidentiality of sensitive information.
• Operate office equipment such as computer, printer, calculator, copier and facsimile machine.
• Operate word processing, desktop publishing, spreadsheet, data base management and specialized software proficiently.
• Perform assigned work with speed and accuracy.
• Perform responsible and complex executive support work involving the use of independent judgment and personal initiative.
• Plan and organize work.
• Relate effectively with people of varied academic, cultural and socioeconomic background using tact diplomacy and courtesy.
• Respond to requests and inquiries from members of the Board of Trustees, administrators, students, staff or the public.
• Train and provide work direction to others.
• Type, format, proofread, duplicate and distribute documents and other written materials, such as reports, business correspondence and procedure manuals.
• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.
• Use sound judgment in recognizing scope of authority.
• Work effectively with minimal supervision.

To Apply:
Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.

NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.

EQUAL OPPORTUNITY EMPLOYER

Requirements

Education and Experience Guidelines:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.

Education/Training:
Equivalent to an associate’s degree with major coursework in business, secretarial science or related field. A bachelor’s degree with major coursework in business or public administration is highly desirable.

Experience:
At least five years of increasingly responsible secretarial experience, including three years of experience as an administrative assistant or secretary in an administrative office of a public agency, preferably in an educational environment.

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Oferta de trabajo: Executive Assistant to the Office of the Vice Chancellor:
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Título del Empleo Oferta de trabajo: Executive Assistant to the Office of the Vice Chancellor:
Job Details
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Ubicación Mission Viejo
    
Fecha de cierre 08-Feb-2018
    
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